The 'Start time' is when you will be able to enter the building. The 'End Time' is when you will need to leave. Be sure to include any setup/cleanup time. If you are a current MLCC Member you receive 1 additional free hour with your rental.

Table and chair setup is included in your rental. Tables and chairs will be placed in the hall prior to your rental start time.

MLCC offers renters:

• 80 chairs (max) - Jones Hall

• 8’ rectangle banquet tables: Jones Hall: 10 max

• (10) 60" round tables

Rental Agreement

This Temporary Lease Agreement (“Agreement”) is between the Magnolia Library Center, Inc. (“Landlord”) located at 1 Lexington Avenue, Gloucester, MA 01930 and the “Tenant”. The Magnolia Library Center (“The Center”) and its officers, directors, agents, and representatives are not responsible for the loss or theft of any personal property. The Tenant realizes that they assume their own risk and responsibility for safeguarding its own property.  Tenant agrees that if renting The Center’s gym to engage in a sporting event or game such a basketball, volleyball, etc. it and all of the players involved engage in said sport at their own risk.  The Center and its officers, directors, agents and representatives are not responsible for any injuries that may occur while involved in said sport or game. Tenant agrees to reimburse The Center for any loss of or damage to the Center’s personal property. The Tenant understands that The Center and its officers, directors, agents and representatives are not liable for any injury to person or property caused in any way by the use of its services, equipment, or its premises or as a result of the Tenant serving liquor. Tenant agrees to indemnify, defend, and hold harmless The Center, its officers, directors, agents and representatives from any and all claims, actions, damages, losses, and expenses incurred by or asserted against The Center, its officers, directors, agents and representatives arising from the Tenant’s use of The Center’s facilities and any liquor related incidents. Tenant agrees to comply with all rules, regulations, and instructions of The Center. It understands that failure to do so may result in its removal from the premises, penalty charges, and, if a member of The Center, the possible loss of membership.

Jones Hall Responsibilities of the Renter (Tenant):

Tenant agrees to abide by all of The Center's following expectations or risk damage, cleaning, or other penalty charges:

1. All tables must be wiped clean at the end of your event.

2. Floors must be swept and cleaned of any crumbs or spills. 

3. Kitchen must be returned to the status it was found in. This may necessitate wiping counters, washing and putting away any used dishes/utensils, sweeping the floor, placing trash in the dumpster, replacing fresh trash bags in all barrels , cleaning out the refrigerator, etc.

4. Kitchen door and front door must be locked upon exiting the building.

5. The key to the front door, located in the kitchen, must be returned to its original spot at the end of the rental.

6. Hall lights and string lights must be shut off.  For evening rentals, the bathrooms, hallways, and front room lights must also be shut off prior to exiting the building.

7. The Hall's 80 maximum guest count must not be exceeded at any point.

Tenant agrees to abide by each of the below outlined rules/regulations:

1. Tenant understands the Center’s insurance coverage requires the Tenant to read the attached statements and sign in the space provided, thereby acknowledging and agreeing to all its contents.

2. Tenant agrees to pay the required rental amount in order to confirm and in accordance with the terms outlined in the respectful sections herein and/or in conjunction with any conversations with the rental coordinator.

3. Tenant agrees to the following cancellation policy: A 50% refund, less a 5% processing fee, will be offered if you cancel your reservation within at least 21 days' notice to MLCC staff. Your booking will be completely nonrefundable if your reservation is made or canceled with less than 21 days notice of the date reserved. Tenant agrees refunds will not be issued due to circumstances beyond Center's control, such as government mandates, illness or injury, natural disasters, utilities, or facility issues. Center will work with the client to reschedule the event.

4. Tenant understands this agreement is for rental of the above selected space only.

5. Tenant shall comply with all the fire, health and sanitary laws, ordinances, rules, and orders of appropriate governmental authorities, with respect to the Owner.

6. Tenant understands smoking is not permitted on MLCC property.

7. Tenant understands it is responsible for damages that occur on the premises during the agreed upon rental period.

8. Tenant must be physically present on site for the duration of the rental period.

9. Pathways to emergency exit doors must be free and clear at all times. Main hallway and stairs are to be free and clear of all tables, chairs, or other obstructions. Doorways will not be blocked or operation and pathway hindered in any way.

10. Children must not be left unattended in any part of the building/premises for any length of time.

11. Finalized table and chair requests must be provided by the Tenant to the Event Coordinator via email within 72 hours prior to the date of the rental.

12. Kitchen door and front door must be locked upon exiting the building.

13. The key to the front door and the string light remote, located in the kitchen, must be returned to its original spot at the end of the rental.

14. Lights in the suite and hall must be shut off at the end of your rental. For evening rentals, the bathrooms, hallways, and front room lights must also be shut off prior to exiting the building.

15. Tenant agrees to and understands The Center's self explanatory  "Leave it How you Found it" policy.

16. Tenant understands access to the Hall/Suite is not available before the start of the rental time and Tenant must exit the building by the end of the rental time.

17. Tenant understands the Center does not have a liquor license and is unable to facilitate any alcoholic beverage services.

    
    

18. Closer to your rental date, you will be emailed a temporary access code for the electronic keypad lock to enter the building. This entrance is on the side of the building, located next to the dumpster. Contact the Event Coordinator if you do not receive an email with a key code within 12 hours before your event so we may resend it.

We expect all tenants to be respectful renters of the Community Center. Damages are assessed after your rental by MLCC staff. If damages are assessed, the following fees will be the responsibility of the Tenant and charged to the credit card on file.

Please read these restrictions carefully to prevent additional charges to your card.

NO BOUNCE HOUSES OR BOUNCERS:  $250 PENALTY FEE 

for any bouncers, bounce houses or inflatables used on the premises. 

NO EARLY BUILDING ENTRY: $100/HR

tenant is prohibited from accessing the premise before or after the reserved time. 

NO HELIUM BALLOONS:  $250 DAMAGE FEE 

for any helium balloons brought inside the building. This is due to the large risk to our sprinkler system and ceiling fans.

NO ANIMALS:   $250 DAMAGE FEE

if any animals are brought inside the building during your rental. If any damage is caused by an animal this would result in an additional $250 damage fee. 

CARPET DAMAGE:   $250 DAMAGE FEE

for any stains, spills, rips, other other damages to our carpet(s).

PREMISE DAMAGES:  $150 DAMAGE FEE will be charged for each of the following assessed occurrences:

1. WALL DAMAGE: no tape or adhesive is to be used on any surface in the room. Any wall hangings or decor are to be hung using tacks only. All tacks must be removed at the end of your event.

2. DAMAGED TABLES/CHAIRS/ETC: any broken equipment due to careless, negligent, or reckless behavior, (including damages caused by children) are charged individually at a rate of $150/damaged item.

3. MISSING TABLES/CHAIRS/ETC: if any missing equipment is assessed during post-rental inventory, each missing item is individually charged at a rate of $150/missing item.

4. FLOOR DAMAGE: this fee is charged for any damage to the flooring.

5. WINDOW TAMPERING: all window blinds in the hall must not be touched, tied, or adjusted in any way.

6. GROUNDS DAMAGE: if any damages occur to the outdoor grounds during your rental including the stairs, pathways, grass, flowers, bushes, and plantings. Please do not allow children to pick or stomp on any plants/beds.

7. SMOKING DAMAGE: if there's any odors, burns, or cigarette butt liter resulting from smoking on the premise.

8. MISSING KEY OR STRING LIGHT REMOTE: this fee is charged if the front door key provided in the kitchen is missing or lost or not returned to its original spot at the end of your event and the string light remote located in the same spot.

REMOVAL FEES:   $75 REMOVAL FEE will be charged for each of the following assessed occurrences:

1. TRASH REMOVAL: all trash from the rented room and/or kitchen must be placed in the dumpster provided outside at the end of your rental. Any amount of trash from your rental left inside either of those rooms will result in a $75 removal fee per room.

2. FOOD/OTHER REMOVAL: any amount of personal items, including food or drinks, that are left behind in the rented room, kitchen, refrigerator, or other areas will be disposed of and result in this removal fee.

   
   

CLEANING + RESPONSIBILITY FEES:  $100 CLEANING FEE will be charged for each of the following assessed occurrences:

1. Renter failed to clean or return any part of the rented space and/or building to the same status it was found in at the rental start time. Any spaces that are not returned to its original condition will result in a $100 cleaning fee per room.

   
   

2. Renter left the overall space/building in an unacceptable state as determined by the Center- failure to lock the doors, shut off lights, clean messes, remove trash, outside damage, etc.

Each party agrees that this Agreement and any other documents to be delivered in connection herewith may be electronically signed, and that any electronic signatures appearing on this Agreement or such other documents are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility.

When you hit submit, you will be taken to a payment page. Please be sure to submit payment in order to finalize your rental.

Additional add-ons such as linens, sound equipment, etc. are available and can be reserved after your initial rental is confirmed.