By Laws

September, 1978 
BY-LAWS OF MAGNOLIA LIBRARY CENTER, INC. 
including amendments adopted in 1977


ARTICLE 1 
Section 1. This organization shall be known as THE MAGNOLIA LIBRARY CENTER, INC. with its usual place of business at 1 Lexington Avenue, Gloucester, Massachusetts. 
Section 2. The object of this organization shall be to establish and maintain a library, reading room, function room, a place for social meetings, and to promote the instruction, well being, comfort, and pleasures of the residents of those parts of Gloucester and Manchester commonly known as Magnolia, and for other persons associated with them. 
Section 3. This organization shall have a seal which shall be in the following form: 
The seal of the organization shall be in a circular device bearing on its rim the name of THE MAGNOLIA LIBRARY CENTER, INC., and the word Mass, or Massachusetts in its center with the number 1968 denoting the year of organization. 
ARTICLE II 
Membership 
Section 1. Membership in this organization shall be open to all persons. 
Section 2. Dues shall be levied, and amount of dues shall be established from time to time by the Board of Directors with the approval of the membership. 
Section 3. Membership shall be terminated when a person ceases to comply with the payment of dues. 

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By-Laws 
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ARTICLE III 
Officers 
Section 1. There shall be a Board of Directors of nine members who shall be elected at the annual meeting of this organization by majority vote of the active members in good standing present. The original meeting electing said Board of Directors shall elect three directors to serve a term of one year, three directors to serve a term of two years, and three directors to serve a term of three years, so that thereafter at each annual meeting of the membership of this organization, directors to complete the Board to a required nine members will be elected for a term of two years; no person shall serve more than four consecutive years. 
Section 2. Any vacancies of the Board of Directors or any other elective office, by resignation or otherwise, shall be filled by majority vote of the Board of Directors. Any person so appointed to office by the Board of Directors shall hold that office until completion of the unexpired term. 
Section 3. The officers of this corporation shall be a President, Treasurer, Clerk and such other officers and committees as the Board of Directors may deem advisable. The Officers of the Corporation shall be elected by the Board of Directors at their annual meeting.

Magnolia Library Center, Inc. 
By-Laws 
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ARTICLE IV 
Meetings 
Section 1. The annual meeting shall take place during September of each year at 1 Lexington Avenue, Magnolia, or at another suitable location designated by the directors. 
Section 2. Special meetings may be called by the President at any time. The President must call a meeting upon written request of any twelve members or 3% of the total membership, whichever is larger. 
Section 3. Notice of all meetings shall be given in writing to members at least seven days prior to the proposed meeting. Such notice shall clearly state the purpose of the meeting. 
Section 4. At all meetings a minimum of 20 members present and in good standing shall constitute a quorum. 
Section 5. The Board of Directors shall meet at least every two months, and at such other times as is deemed desirable. 
Section 6. At all meetings of the Board of Directors, a majority shall constitute a quorum present. 
Section 7. All meetings of this organization shall be conducted according to Robert’s Rules of Order, Revised. 
ARTICLE V 
Voting 
Section 1. Each active member of the organization in good standing, 18 years and older shall have one vote.

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By-Laws 
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Section 2. At the annual meeting of this organization, members of the Board of Directors shall be elected by ballot. 
ARTICLE VI 
Committees 
Section 1. The Board of Directors shall appoint all committees. 
ARTICLE VII 
Duties of Officers and Committees 
Section 1. It shall be the duty of the President to preside at all meetings of the organization. He shall be, ex-officio, a member of all committees. He shall perform all other duties incident to his office prescribed by law, by these by-laws, or by special vote of the Board of Directors. 
Section 2. It shall be the duty of the Clerk to attend all meetings of the organization and of the Board of Directors, to keep accurate minutes of the proceedings of said meetings, and to duly record and preserve same. The Clerk shall keep a copy of the charter, a copy of the by-laws, and the organization’s seal. 
Section 3. In the event of the absence of the President and/or Clerk at the annual meeting, the Board of Directors shall elect temporary officers from amongst their number to fill these positions for the purpose of conducting the annual meeting. 
Section 4. The Treasurer shall have the care and custody of all moneys belonging to 
the organization. He must be one of the officers who signs checks or drafts of the organization. He shall render a written account of the finances of the organization at each meeting of the Board of Directors and at annual meetings. He shall exercise all duties incident to the office of Treasurer, unless he shall be absent from the State of Massachusetts or otherwise prevented, in which case he delegates another member of the Board of Directors to act in his place, with the consent of the President of the organization. The accounts of the organization shall be audited annually and other times as deemed necessary by the Board of Directors. Such audits shall be performed by a professional accounting firm selected by the Board of Directors. 
Section 5. No officer or member of the Board of Directors shall receive any salary or compensation by reason of his office. 
Section 6. It is the duty of the Board of Directors to establish policies of this organization. 

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By-Laws 
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ARTICLE VIII 
Amendments 
Section 1. These by-laws may be altered, amended, repealed or added to by an affirmative vote of not less than a two-thirds majority of the members in good standing and in attendance at the Annual Meeting of the organization, provided that such proposed amendments shall be plainly stated in the notice for the meeting at which they are to be considered. 
Section 2. Notice of intention to amend by-laws shall be posted on the library bulletin board and published in the local newspaper.

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By-Laws 
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ARTICLE IX 
Negotiable Instrument 
Section 1. All checks of more than fifty dollars, and notes and other commercial contracts shall be signed by both the President and the Treasurer of this organization. Checks of fifty dollars and under need be signed by the Treasurer only.